Admin Computing Priorities Tony handed out the updated priorities list.
We began where we left off, on page 4, item #8 – Add APANAME. Sharon said this is linked to item # 7, page 8 – web for alumni/development. Becomes high priority.
Beth asked to go back – page 3 #43 – Interface new counseling system with Banner. They are moving along – plan to test in summer and implement in fall. There are questions about the ability to implement connectivity with Banner, even though the vendor they are going with is a Banner partner. The RFP process, also, can take a long time. Also, Network Services will inevitably have to do work, even if a Banner conduit is not difficult. The hoped-for implementation in fall might be optimistic.
Item #114 – interface active software customer link with Banner. This purchase has been made. The CRC staff will be training with the third-party vendor. Network Services will have work to implement, but Admin Computing’s role should remain minimal.
Item #134 – HR applicant tracking – this will start rolling toward purchase soon. The selection has been made. Admin Computing will be involved in set-up and implementation.
#29 – adhoc reporting cleanup – no firm plans. Demos continue. Still in early testing. #16 – AFRS Matrix. Ongoing state requirements necessitate that this project remain active. There is growing support to change the reporting schema, which could eliminate this need, but not yet. OFM will continue to drive this priority, and will say, “Jump.” We will then say, “How high?”
#32 – archiving Banner data – Tami asked about the difference between this and some specific data archiving/purging processes. Tony said these are separate. Tony mentioned “logical sandby,” which is really just running a mirror server, in tandem with PROD, which mirrors in real-time, and could replace the datamart.
#77 – automate immunization hold process – since both Registration and the Health Center share responsibility for this (currently manual) process, there is a need to better control the management of holds (on and off).
#6 – automatic address correction updates from post office. Advancement added this item two years ago. This would greatly improve their ability to maintain contact with alums. This would not automatically load Banner, but would provide an electronic file with updates, rather than a stack of returned letters.
#73 – automation of RAA – Record of Academic Achievement. Other RAA items are on the project list. This is an important element of the EPS next phase.
#78 – Banner workflow system analysis #28 bug tracking – low priority #13 change payroll interface – take off. #102 – datamart expansion to include finance – low priority. Should move up next year, because of resource overload in datamart.
#34 – email and file share clean-up – low priority
#69 – encumbrance system – take off.
#27 – evisions walkthrough – done, take off.
#58 – expansion of imaging apps to financial aid – hold for research
#63 – implement charges interface from parking system to Banner – this may involve implementing a new product for parking, one that interfaces with Banner. Hold.
#67 – implement PPMS online time sheets – L&I is moving so that our current manual system will be out of compliance at some point in the near future, so this will move up quickly when this happens. We will have access to documentation of successful implementation, once this becomes urgent, therefore the workload for Admin Computing might be somewhat low – let’s say moderate. Expect to start late summer.
#56 – implement scholarship processing in Banner – needs requirement gathering and process review.
#74 – improve process for academic standing – done.
#54 – install and implement SEM – take off.
#80 – one card system analysis – timeline not specified. Research continues.
#14 – payroll negative amount problem – must stay active, needs a fix.
#75 – process to automate pre-registration for continuing programs
#144 is duplicate of this – comes off.
#15 – provide way to maintain/update FTE table – on hold
#86 – replace disability access database – on hold for new director
#98 – security plan update – many aspects are done, some remain to be reviewed.
#87 – tracking proficiency assessments for COM reservations – low. Connect with Kirk about R25 potential.
#68 – uniform crime reporting – follow-up with Chief.
#81 – upgrade student billing process – Tami will continue to work on this. Form Fusion is a possibility. #26 – walkthrough/training of local mods – leave on for Admin Computing team.
#7 – web for alumni/development – purchase has been made – implementation now becomes high priority. There is some question about whether it is true that purchase has been made. Will follow up. June 08 hoped-for.
#76 write ospi report – done.
#125 – help files for self-service pages – this could go to the BUG, as a collaborative fix. Comes off this list.
#107 – keyshop system upgrade – the keyshop is looking at implementing voice recognition interface. So there is an inexpensive product that allows VR, which can be fed from Banner, that can be implemented in-house. Take this item off list.
#89 – copy center automation – move up to high priority. Current copiers are on phone lines. They need to go to data lines. The system is ancient and subject to imminent failure.
Time ran out…